Corporate Relocation Car Shipping Guide

Introduction

Corporate relocation is a stressful move. When you think of everything it entails, moving across states or countries for a new job can sound scary. Everything includes flights, temporary housing, and moving companies, but the one item that is frequently forgotten until someone asks is the employee’s personal car. Transporting the vehicle by driving it could add to the scary, stressful move.

Corporate relocation vehicle transport addresses this problem.

Why Companies Include Vehicle Shipping

If the drive to the destination takes up considerable time from the employee’s schedule, then it is wise to ship the car there. Traveling across the country will involve gas expenses, hotel stays, meals, and a couple of days off work. Those days can be spent resting before the big move or after arriving at the new location, so employees can start work with more energy and enthusiasm.

How Corporate Vehicle Relocation Works

Authorization is the first step in most actions. HR verifies the employee's eligibility, the number of vehicles covered, and the spending cap.

After that, the transport company gathers addresses, preferred dates, and vehicle information. A motor carrier actually moves the vehicle while a broker arranges transportation. HR should be aware of which party it is employing and who will really handle the car because the FMCSA views those as distinct duties.

The employee is given a pickup window after a carrier is chosen. The car is checked on pickup, and its condition is noted on the Bill of Lading. Before the worker signs for the vehicle, the procedure is repeated during delivery. 

How Much Does Corporate Car Shipping Cost?

There is no universal corporate rate. The cost of the shipment depends on the distance, the size of the vehicle, the route, the method of transport, and the time.

Open or Enclosed Transport?

Most employees' cars are suitable for open transportation, and that’s usually the right company policy. Enclosed transportation is best for expensive, antique, exotic, or delicate vehicles. 

Creating a Corporate Vehicle Shipping Policy

When your employees are knowledgeable about the rules before making the booking, a corporate move with automobile shipping is easier.

This insurance plan must outline who qualifies for the program and how many automobiles will be included in it for them. It will also explain whether the company will pay the transport company directly or reimburse the employee, and what types of transportation are included in the plan. Details such as the party that will pay for rush service, cancellation fees, and other charges must also be outlined.

They would need to provide accurate vehicle information, provide access to the vehicle, and complete the inspections at both ends.

Coordinating Delivery With Move Dates

It is not recommended to arrange deliveries based on the employee's first day at work.

Because traffic, weather, and previous stops can affect timing, auto transport uses estimated times for pickup and delivery. The cargo compartment can be accessed both before and after the employee’s travel dates. Check whether a rental car is included in the package when the employee arrives early.

Documentation and Compliance

In addition to the relocation form, keep the employee authorization, estimate, transportation contract, insurance information, and Bill of Lading.

The FMCSA can help you identify the proper channels for shipping automobiles across state lines. Carriers and brokers of interstate car transport should be registered with the organization. Make sure you know which company is being used before you go to pick up your automobile, and see whether you are dealing with a carrier or a broker.

Always ask for current insurance coverage details rather than relying solely on the phrase "fully insured," since insurance policies vary by company type and authority. 

How Employees Should Prepare the Car

However, certain tasks have to be performed by the staff members before the shipment

• Ensure the vehicle is safe for loading
• Clean out unnecessary items from the vehicle
• Only leave a minimal amount of gasoline in the car.
• Clean the car and photograph all its sides, including scratches and dents, prior to the pickup.
• Compare the photos with the condition report prior to signing the document. Conduct a new inspection before the driver departs.

Choosing a Corporate Transport Partner

More is required for a corporate account than just an eye-catching quote. Seek out an auto transport company that can manage frequent moves, connect with HR and staff, and resolve issues without requiring the employee to follow up with multiple people.

Inquire about billing, insurance verification, account contacts, shipment updates, geographic coverage, and capacity at peak times. 

Conclusion

A common discomfort of employee relocation is addressed by shipping by car. This method works well when the company sets out all the rules beforehand, leaves sufficient time to make reservations, and gives employees clear instructions about pickup and drop-off.

Without treating each relocation as a single event, Revoway may help companies integrate car transport into their relocation policy.

FAQ

Is vehicle shipping typically included in relocation packages?

It depends on the employer; some include it while others reimburse only certain moves.

How much does corporate vehicle relocation cost?

Pricing depends on distance, vehicle size, route, timing, and mode of transport.

Can companies ship multiple employee vehicles at once?

Yes. Providers can coordinate multiple shipments under one corporate account.

Who is responsible for vehicle inspections?

The employee or authorized recipient should inspect the car at pickup and delivery.

How long does employee vehicle relocation take?

Transit depends on distance, route, and carrier availability, so plan around a delivery window.